Thursday, May 29, 2008

Colour Your World

Colour can be a quick and easy way to help with your paper issues. Many clients complain to me that they can get paper into files initially but when they start using the files (projects, meeting agendas etc) the files pile up and the paper starts getting lost. Eventually their desk or credenza becomes a messy pile of files and paper and those familiar feelings of overwhelm and frustration creep in.

Despite our best attempts at limiting the number of documents that are printed, it seems that paper is here to stay - at least for the meantime. Try using coloured files to help with high level decision making, storage and retrieval of paper. For example, if you run a home based business, consider using one colour for personal files and another for business. In a corporate environement, consider one colour for project files and another for operational day to day activities. If your company uses manila folders for environmental reasons, use coloured file labels to help with storage and retrieval.

It is helpful to limit the number of colours and use colour for high level sorting. Too many colour choices can increase organizing challenges especially for individuals who are easily distracted or have difficulty focussing.

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