Friday, October 17, 2008

Top 5 Series - Strategies to Increase Organization in your Business

You've been working diligently to increase your personal organization. As the paper clears and the dust settles, you realize your staff are also working in a cluttered, ineffective environment. It's time to change the culture in the office from "No one really cares since these aren't public offices" to "We are proud of the professional environment in which we work". These strategies will help.

  1. Set the standard yourself. As head of the organization, directorate or department, your leadership sets the tone. If your office is a pile of disorganized papers, you give your staff the impression you don't care what the place looks like. Why should they? I know, I know. You can find anything you want in the office right? Are you sure? How long will it take you? And if you don't show up tomorrow is that the way you want your leadership role remembered?
  2. Start talking about professional presentation and image at meetings. Add it to performance appraisals to make staff accountable.
  3. Ensure that every staff member has immediate access to a blue box for recycling; right beside their desk in place of a garbage can wouldn't be tool close.
  4. Ensure that every staff has the tools they need to be organized in their work space. Do they have reasonable access to appropriate filing space? Do they have a desk that works? Is there a book shelf or alternative for holding company policy manuals or obligatory preventative maintenance reports? If you aren't sure what is missing or why an employee is so disorganized, consider having a professional organizer conduct an assessment of the work space in question. There may be more complex organizational issues that the employee is struggling with.
  5. Schedule a semi-annual clear out day. The rules for the time are simple. Everyone participates in a clear out of their work space on this day. No other meetings or activities are booked. Order lunch for the gang.

No comments: